Marbaloo Marketing is hiring a temporary Executive Assistant to assist owner, Faithe Dillman, while her permanent assistant is on maternity leave. There is potential for this person to transfer to another position, part time or full time, when this opportunity ends.
You'll be responsible for scheduling calls, conference calls, booking travel, creating itineraries and running a high volume appointment calendar via Google Cal.
General administrative tasks such as shipping, printing, organizing, purchasing gifts, running errands, getting coffee/lunch, ect.
Providing Faithe with a daily “to dos” doc which includes collecting needs from department heads and staff who work directly with her.
Getting document and asset approvals from Faithe on behalf of staff
Assist with financial tasks such as bill pay, mailing checks, making credit card payments and doing expense reports.
Not overwhelmed by a high volume and rate of email correspondence and requests and ability to prioritize tasks according to supervisor directives.
Excellent notetaking skills with ability to communicate action steps with team members in generative fashion
Willingness to consistently remind team members of deadlines, information requests and pending action items.
Updating Slack, Google Docs, Google Drive Drive and Google Sheets
Updating and distributing weekly reporting documents, analytics and research
Ability to write copy for blog posts, articles and bylines requested of Faithe
Not required but ideal if competent to post news items to website and publish to social media platforms for Marbaloo Marketing companies
Research a plethora of topics frequently with timeliness and thoroughness
Monitor and stay ahead of industry trends.
Be a good teammate.
Excellent communications and writing skills
Software proficiencies preferred but not required: Google Office, Slack, Basecamp, MailChimp, My Emma & Adobe
Demonstrated knowledge/understanding of entertainment and social media
Ability to independently handle multiple tasks on deadline in fast-paced environment
Strategic and creative thinker
Positive attitude and team player