Administrative Assistant

GROOVE U is a two-year music industry career program located in Dublin, Ohio. GROOVE U focuses on a career-centered approach to learning developed by active industry professionals. The full-time program offers small, personalized classes with specialized areas of study in: live sound engineering, audio production, music business, video and interactive.
GROOVE U is seeking an additional team member to manage office workflow and provide part-time administrative support to the Director, Director of Development, students and parents. This position will also handle all accounting and human resources related tasks including but not limited to: student accounts, quickbooks, payroll, and student and employee paperwork.

COMMITMENT: 25-30 hours, weekly

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Represent the public face; frequently function as the first impression.
  • Answer phones, generate reports, schedule appointments, create agendas and function as gatekeeper for Director and Director of Development.
  • Coordinate facilities maintenance including landscaping, snow removal, waste removal, etc.
  • Coordinate all facility and equipment reservations
  • Monitor all facility and equipment inventory
  • Maintain faculty and staff files including but not limited to: new hire paperwork, faculty contracts, continuing education and inservice documentation. Run monthly payroll.
  • Maintain all student accounts including but not limited to: enrollment paperwork, academic warning and probation notices, tuition invoicing, and receipts.
  • Maintain company monthly accounting in quickbooks. Generate reports for company accountants for annual taxes and third-party audits.
  • File reports for various local, state and federal agencies including but not limited to: Worker’s Comp, Corporate Activities Tax, Annual Sales Tax.
  • Administer and counsel students on the Ohio Means Jobs Revolving Workforce Loan Fund Program. Compile required reports for the Ohio State Treasurer and Value Recovery Group in a timely manner. If necessary, assist in the preparation of a renewal application.
  • Participate in staff meetings and attend campus events.
  • Occasional travel to college fairs and recruiting events. 

REQUIRED QUALIFICATIONS:

  • Bachelor’s degree in accounting, business, finance or related field.
  • Prior experience in an administrative, accounting or HR environment preferred.

SKILLS KNOWLEDGE AND ABILITIES:

  • Proficiency in Apple iWork Suite required.
  • Proficiency in Intuit Quickbooks required.
  • Ability to perform statistical analysis and prepare reports.
  • Possess strategic and analytical thinking skills with an ability to solve problems and make decisions.
  • Possess an extreme attention to detail.
  • Ability to prioritize ongoing and new projects.
  • Possess strong oral and written communication skills, presentation, interpersonal and, organizational skills.
  • Possess excellent customer service skills and have experience working with a socioeconomically diverse population.
  • Proficiency in Squarespace preferred. 

Compensation is commensurate with experience.

Interested candidates should complete the Employment Application and email a resume and cover letter in PDF format to info@grooveu.net with the subject line titled “Administrative Assistant Position."